Terms and Conditions
Bookings are accepted on the basis of the description of products and services entered on the booking form only. Any additions or alterations must be with the approval of Fairs With Flair.
Fairs With Flair reserves the right to ask you to remove from display, any item not previously declared on the booking form or for which separate agreement has been obtained.
Subletting or sharing of stand space is only permitted with prior agreement.
All exhibitors should act with consideration for others - their fellow exhibitors, the visitors to the event, and Fairs With Flair staff. Please ensure activities on your stand are not an intrusion to others.
The use of paste and other tables to widen stands is not permitted. Additional space/tables must be booked via the booking system unless otherwise agreed by Fairs With Flair.
The use of Velcro, adhesive tape and drawing pins is not permitted on the fabric of the building. Blu-tak may be acceptable but care should be taken. Any costs incurred from damage to a venue building from their use will be passed to the exhibitor.
Exhibitors are responsible for the safety of their stands and their own insurance cover for stock and equipment.
Exhibitors are responsible for their own public liability insurance.
Stallholders providing food goods must also hold all necessary Health & Hygiene certificates.
An initial deposit is required with the submission of the booking form. Deposits are non-refundable unless an event is cancelled by Fairs With Flair. Deposits requirements are detailed alongside each fair's details.
Payment in full for your stand is due no later than 6 weeks before each show. Bookings made later than 6 weeks prior to the event date should be made in full at the time of booking, unless otherwise agreed with Fairs With Flair
Payment can be made via paypal to fairswithflair@ntlworld.co.uk, or via www.fairswithflair.co.uk. Cheques should be made payable to Fairs With Flair.
In the event of cancellation, deposits are non-refundable. If the cancellation is more than six weeks before the event other monies paid will be returned in full. If cancellation is within the last six weeks, the full stand fee is payable.
Exhibitor access for the setting up of stands is announced for each show individually.
After unloading, please move your vehicle away from the fire exits and park so as not to restrict visitor access to the venue or use up visitor parking.
When loading, unloading and moving stock, stallholders must act responsibly and with regard for themselves, other stallholders, members of the public and property. Stallholders must comply with the instructions issued for each fair, any stallholder in breach and deemed to be acting dangerously will be asked to leave.
Once the doors are closed at the start of the show, all access must be through the main entrance to the event and not through the loading doors or fire exits for reasons of security and safety.
· We would ask that all boxes, bags and the like are removed from the gangways before 9.45am on each day of the show so that the venue can be checked from a Health & Safety perspective prior to opening.
Dismantling of your stand is not permitted until 4p.m. on the day of the event as early dismantling may present a danger to the public
Fairs With Flair reserves the right to exclude any exhibitor without giving reason, although we trust this will never become necessary. Most likely, the reason for exclusion will be over-subscription of a particular product type
Position cannot be guaranteed. While every effort will be made to accommodate such requests as "wall stand", "corner stand" etc., if demand exceeds availability, these will be allocated at the discretion of Fairs With Flair.
Electricity may be supplied free of charge, however this may be of limited availability and will be allocated on a first come first served basis. You are required to supply your own extension leads and adapters to reach the nearest supply point. All cables must be secured and taped down to prevent accidents. Fairs With Flair cannot accept responsibility for any liability incurred from exhibitor's trailing cables.
Any appliances or extensions used should be in a good state of repair with no obvious defects and carry the appropriate fuse for the appliance.
